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Executive Assistant

Pełny etat

NL Amsterdam HQ

Location: Amsterdam, the Netherlands

Job type: Executive Assistant & Events

The Executive Assistant supports the President and CEO and Deputy CEO with dedicated executive administration and support. This role will include frequent communication and interaction with senior-level personnel, Shareholders, Directors, and external contacts.

  • Provide executive leadership with international travel management, expense management, event registrations and detailed meeting plan management. Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Serve as the point of contact for Senior Leadership Team (Executives and Regional VPs)
  • Organizing meetings, including scheduling, minuting, and organizing catering when necessary
  • Ensuring facilities and IT requirements are in place and working as required for meetings and events
  • Renewals of passports, ESTAs, and various international entry visas for Executive Management Team (EMT)
  • Managing the calendar, including making appointments and prioritizing the most sensitive matters
  • Arrange on- and off-site meetings, events, appointments & travel for Customers, Leadership and Employee events
  • Manager of logistical aspects of annual off site and virtual Leadership events
  • Assist with contract administration as needed including obtaining signatures, scanning and electronic filing
  • Creating, changing and printing of power point presentations
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO
  • Organization of company dinners
  • Support the stronger together program with engaging activities; Ajax tickets, random contest, quizzes, Christmas gift/party, company drinks, etc.

Qualifications

  • Native English is a must (preferably Bilingual (Dutch and English)
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions Education and Experience Requirements
  • Bachelor's degree required
  • Strong work tenure: five to 10 years of experience supporting C-Level Executives
  • Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook
  • Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
  • Project management skills
  • Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).

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